Managing data

Items workflow

Feature overview

Items Workflow lets you define who has to review and approve a product record before it counts as final. Set up approval steps per product group, brand or category, assign the roles responsible for each step, and let items move from draft to published in a controlled, traceable way.

Key capabilities

Configurable approval stages per product group, brand or category
Role-based assignment: data curators edit, reviewers approve, publishers release
Item status visible at every stage (draft, in review, approved, published)
Rejection with comments so the editor knows what to fix
Every decision logged in the article history with user and timestamp

Common use cases

Regulatory sign-off on allergen, nutrition and claim fields before a product is syndicated
Marketing review of descriptions and images before publication
Four-eyes principle for retailers onboarding supplier data

Benefits

No product reaches a retailer or channel without the right approvals
Clear ownership and fewer bottlenecks between teams
Audit-ready record of who approved what and when

Building from scratch

Months of requirements gathering and design

High development & maintenance costs

Endless custom mapping for each new partner/channel

Risk of schema drift and undocumented exceptions

Separate validation engines to develop

xyxle’s out-of-the-box model

Instant startup with industry-proven GS1 schema

Included in your subscription—zero IT overhead

Pre-mapped fields for 400+ retail and GDSN networks

Automatic updates as GS1 standards evolve

200+ built-in checks guard data quality from the start