Receiving data

Intake workflow

Feature overview

The Intake Workflow lets you design a clear, multi-step process for receiving supplier data-from first arrival to verified, golden-record ready. Configure stages like Ingest → Normalize → Validate → Enrich → Approve → Publish and apply them to high-volume feeds from many suppliers and sources (xyxle network, GDSN/CIN, Excel/CSV, API). Built for scale, it centralizes intake, enforces standards, and gives teams ownership, visibility, and a full audit trail before anything reaches your MDM/ERP or e-commerce stack.

Key capabilities

Multi-source ingestion in one queue
Subscribe to in-platform suppliers, receive GDSN updates (CIN), and import Excel/CSV/API—auto-normalized on arrival to your taxonomy, units and attributes.
Configurable stage flow & assignment
Define the exact steps for each category or supplier, assign owners, due dates, and escalation rules to keep work moving.
Validation before systems of record
Enforce GS1/GDSN checks, completeness rules, classifications (GPC) and your own policies upstream, reducing downstream rework.
Exception handling with traceability
Compare incoming vs. current data at field level, accept/reject selectively, and maintain a versioned audit trail of every decision.
Enrichment & localization in-flow
Add local attributes, standard texts, ingredients, translations and assets before approval, so the record is truly publish-ready.
Promote to Golden Record, then distribute
Once approved, push clean data to MDM/ERP/e-commerce via REST or scheduled exports; keep in sync with item synchronization.

Common use cases

Retailer intake hub
Aggregate hundreds of supplier catalogs into one controlled pipeline; validate, enrich and approve before handing off to internal systems.
Distributor catalog aggregation
Normalize mixed inputs (network, GDSN, Excel) and build a golden record that feeds web, print, and partner portals consistently.
Regulated categories
Route products with allergens/claims through extra checks and approvers; maintain proof of who approved what and when.
Supplier change management
When vendors update packs or specs, compare versions, accept field-by-field, and re-publish only what changed.

Benefits

Fewer rejections & faster listings – Validate early and fix once; expect shorter time-to-shelf and less back-and-forth.
Lower cost-to-serve – One intake, many suppliers; less manual triage and duplicate work across teams.
Governed, auditable process – Clear ownership, SLAs, and version history make audits and vendor reviews straightforward.
Golden-record confidence – What reaches MDM/ERP is consistent, enriched, and channel-ready-no hidden surprises downstream.

Sources → Intake Workflow → Golden Record → MDM/ERP/e-commerce. Each stage draws on the features it relies on: GDSN-based validations, article versioning and history, AI product translations, article passports and custom export channels.

Building from scratch

Months of requirements gathering and design

High development & maintenance costs

Endless custom mapping for each new partner/channel

Risk of schema drift and undocumented exceptions

Separate validation engines to develop

xyxle’s out-of-the-box model

Instant startup with industry-proven GS1 schema

Included in your subscription—zero IT overhead

Pre-mapped fields for 400+ retail and GDSN networks

Automatic updates as GS1 standards evolve

200+ built-in checks guard data quality from the start